Documents

Trade Stand Applications
Applications are available in the following areas (click to explore the area): 

Outside Trade Stands

Shopping & Craft Marquee

Food Zone (Non-Concession ONLY)

Public Catering Concessions

Horticulture

Countryside

Please ensure you read the trade regulations and fire safety rules (particularly regarding generators) prior to applying for a trade space. Thank you. 

Trade Stand Regulations

2017 Trade Stand Regulations

Please ensure you read ALL of this document, including the Fire regulations prior to applying for a pitch. 

FIRE REGULATIONS

IMPORTANT TRADER INFORMATION

The following information is provided for Trade Stand holders and exhibitors to ensure they know what fire precautions are required for this event.

Trade stand holders and exhibitors are required to take all necessary fire precautions to reduce their fire risks as far as is reasonably practicable.

Fire audits WILL BE carried out during the event and anyone not complying with the organiser’s requirements or anything deemed to be unsafe or at risk may be excluded from trading at the event.

Fire prevention crews are available to offer advice before (usually from Friday) and during the event, and are in place to ensure everyone’s safety. If you have any questions regarding fire safety during the event or complying with the fire safety requirements please contact the fire safety team.

Risk Assessment

All stand holders should carry out a fire risk assessment of their stalls / stands / activities / catering units / etc and the risk assessment must be recorded. A copy of the completed risk assessment (which is provided with your trade stand application) must be provided to the show organisers.

The risk assessment documents must be kept on site and available for inspection by the organisers, fire safety team or fire authority if required.

Fire Extinguishers & Fire Equipment

Provision must be made for firefighting and any fire equipment provided must be kept readily available for use.

All Fire Extinguishers must be serviced and Certificated by a Competent Registered Engineer on a yearly basis and Certificates must be available for inspection.

All catering stalls must be provided with a 6kg dry powder extinguisher and fire blanket as a minimum.

Catering stalls with deep fat fryers should have a wet chemical extinguisher (F Class).

All extinguishers must be properly maintained and tested and serviced in accordance to BS506:PART 8:2012. Certificates may be checked.

ALL staff must be made familiar with the use of the fire equipment and what action to take in the event of a fire.

Key staff and catering staff must be fully trained and certificated in fire warden and extinguisher training. This is a certificated training course and a legal requirement.

Caterers

Cooking and heating appliances must be fixed to a firm base of non-combustible material and must be surrounded on three sides by a suitable fireproof shield. All such appliances and stocks of inflammable liquids and spare gas cylinders must be kept in a safe position outside the tents or stands out of reach of the public. Officials of the Society and representatives of the Fire Service may inspect any stand and shall be entitled to order the immediate removal of any equipment or structure that, in their opinion, constitutes a fire hazard. Exhibitors must insure against fire and other appropriate risk, not only as regards their own property, but also against third party claims.

First Aid Kit

Each stall, stand or catering unit must be provided with a fully stocked, in date, First Aid kit including bandages and waterproof dressings. A responsible qualified person needs to take charge in the event of an accident. Certificates must be available for inspection. The show will engage appropriate first aid contractors to give further advice and assistance – please liaise with your Section Steward.

Housekeeping

Traders must maintain good housekeeping measures to ensure no health and safety or fire risks are created through poor housekeeping standards. Please also refer to the General Trade Stand Rules & Regulations regarding clearing away of rubbish, boxes, etc.

Waste Materials

All waste materials, packaging materials, etc must be cleared away and disposed of in a correct manner; storage of materials awaiting disposal must be stored suitably away from any potential ignition sources and without causing an obstruction.

Dangerous Substances

Any dangerous substances such as flammable products, aerosols, etc., must be suitably and safely stored out of direct sunlight and any potential ignition sources.

Any dangerous substances should be referenced in your fire risk assessment.

Electrical Equipment

All electrical equipment, leads and sockets must comply with electrical safety regulations and should be in good working order. They should all have a current PAT sticker.

Extension leads must not be overloaded.

Electrical leads, sockets and devices should be kept away from public access and kept away from rain unless suitably protected.

Generators

Only diesel generators are to be used.

All generators must be properly maintained and operated correctly in accordance with the manufacturers’ requirements.

Generators must be operated in a safe, well-ventilated location.

Hot exhausts must be kept away from any potential combustibles i.e. packaging materials, boxes, vegetation, tents, etc.

Refuelling of generators must be carried out safely in accordance with the manufacturers’ recommendations and generators should be allowed to cool sufficiently before refuelling begins.

All fuel containers must be suitable approved containers and they should be stored in accordance with the dangerous substance recommendations.

A 6KG Dry Powder Extinguisher that is in date and serviced and certificated by a competent engineer must be placed with the generator

Safe use of LPG

The storage and use of Liquid Petroleum (LPG), i.e. Propane or Butane, may lead to hazardous situations and is therefore potentially dangerous.

When using LPG in cylinders you should ensure that:

1) LPG cylinders are stored and connected outside of tents and marquees. (For mobile vans see item 6).

2) Cylinders stand with the valve at its highest point (unless specifically designed to be stored otherwise).

3) The maximum quantity of LPG in cylinders on any stand, including LPG connected to appliances or equipment should not exceed a day’s supply. If it is proposed to use or store greater quantities then prior discussion and agreement with the event organisers should take place.

4) The change-over procedure when coupling to appliances should be properly understood and staff properly instructed and supervised. So called “empty” cylinders still contain gas and therefore should be carefully handled. The “empty” cylinders should be stored in the open air with the shut off valve in the closed position.

5) Fixed piping is to be used where possible. However, if flexible tubing is used, it should be suitable for its purpose, e.g. to the appropriate British Standard and if necessary, provided with mechanical protection to minimise damage. Tubing should be crimped or secured by a suitable hose clip (not a screw driven clip), or similar and be gas tight. When not required, gas supplies should be isolated at the cylinder as well as at the appliance.

6) Propane cylinders may be used to supply gas to frying and catering appliances in mobiles providing that the cylinders and regulators are situated in a separate ventilated and fire resistant (not less than 30 minutes fire resistance) compartment having access from outside the vehicle.

The cylinders must be fitted in the vertical position with the valve at its highest position and must be fastened securely to prevent movement during transit. Service and reserve cylinders should preferably be connected through an automatic changeover device in order that the reserve cylinder can automatically come into operation when the service cylinder has been exhausted.

It is important that all barbecues and grills are screened to prevent the public and staff being burnt by them.

Please ensure that all your gas-operated equipment has been checked by a competent Gas Safe registered gas fitter and certified safe. You should bring copies of inspection documentation to the event so that it is available for inspection.

IF you are taking an outside space and have no alternative to using a petrol generator you MUST obtain permission from the Show Office FIRST at least a MONTH before the Show and abide by the appropriate regulations that will be issued to you. If the Show, its Safety and/or Fire Officers are not happy with your arrangements or compliance, we reserve the right to immediately require you to cease trading for the day.

Fire Regulations - Generators

IMPORTANT PETROL GENERATOR APPENDIX

(for outside spaces and ONLY if approved by the Show Office).

These Regulations are an Appendix to the full Fire Regulations and relate ONLY to petrol generators. The requirements of this Appendix are in addition to the full Fire Regulations.

The following information is provided for Trade Stand holders and exhibitors to ensure they know what fire precautions are required for this event.

Trade stand holders and exhibitors are required to take all necessary fire precautions to reduce their fire risks as far as is reasonably practicable.

Fire audits WILL BE carried out during the event and anyone not complying with the organiser’s requirements or anything deemed to be unsafe or at risk may be excluded from trading at the event.

Fire prevention crews are available to offer advice before and during the event and are in place to ensure everyone’s safety. If you have any questions regarding fire safety during the event or complying with the fire safety requirements please contact the fire safety team.

1)         The generator MUST be in a good serviceable condition with ground earth spike

2)         NO refilling of the generators permitted during show hours or when hot (exhaust etc)

3)         A minimum of one fully serviced, certificated, 6kg ABC powder fire extinguisher must be

            with the generator at all times

4)         At least 2 members of staff per stand must be trained and certificated in the use of fire

            extinguishers  

5)         1 trained member of staff must be present on stand at all times 

6)         If a show official ie Fire / Health and Safety Officer etc is not happy that the stand operators

            have followed the items above they have the right to stop the stand from trading at the

            show immediately and ban the use of the petrol generators 

7)         Training for staff on fire extinguisher training can be arranged through appropriate agencies

8)         Fire extinguishers can be hired/supplied for the event by contacting the Show’s fire advisors 

Latest News

With nearly three weeks until The Romsey Show, the celebrations are about to begin with members and non-members invited to a 175th anniversary evening.

To kick off the anniversary festivities, everyone’s invited to an evening of entertainment at a ‘picnic in a tent’ event at the Showground on Saturday, 2 September.

Purchase tickets from the Show Office - 01794 517 521

romseyshow.co.uk/wp-content/uploads/2017/07/2017-Picnic-in-a-tent-Flyer.pdf
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With nearly three weeks until The Romsey Show, the celebrations are about to begin with members and non-members invited to a 175th anniversary evening. 

To kick off the anniversary festivities, everyone’s invited to an evening of entertainment at a ‘picnic in a tent’ event at the Showground on Saturday, 2 September. 

Purchase tickets from the Show Office - 01794 517 521 

http://romseyshow.co.uk/wp-content/uploads/2017/07/2017-Picnic-in-a-tent-Flyer.pdf

COUNTDOWN TO 9th SEPT 2017

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