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Rules & Regulations


REGULATIONS – for Exhibitors

The Council will not be responsible for any error, which may appear in the catalogue, or for any entry being made in the wrong class. It is the responsibility of each exhibitor to read these rules and abide by them.


The Show Society takes the health and welfare of animals seriously and has signed up to the ASAO Animal Welfare Plan. This Plan relates to animals paraded, exhibited, ridden and/or for display purposes. The Show Society will take whatever appropriate measures it deems necessary to ensure the best welfare conditions exist for all animals. All exhibitors are required to ensure their animals are fit and healthy upon arrival and throughout their time at the Show. More details relating to health and welfare matters can be found elsewhere in these Regulations.


  1. The printed entry forms and certificates to be filled in by candidates for prizes at the Annual Show shall be kept by the Secretary and every person intending to exhibit shall obtain the forms and send them duly filled in to the Secretary together with the appropriate entry fee and by the date advertised in the Schedule. No prize shall be awarded unless the exhibitor shall have first complied with this rule. Any entry received after the date above referred to shall be accepted only at the discretion of the Secretary and any such late entry that may be so accepted shall be liable to an entry double the normal entry fee [no exceptions].
  2. Any exhibitor or other person deceiving or attempting to deceive the Council by entering animals in the wrong classes, ownership or name contrary to these Rules, Classes and Regulations will forfeit the whole of the entrance fee, or any other prizes won by him at the Show except prizes won by exhibits correctly entered by him and will not be allowed in future to exhibit at the Romsey Agricultural and Horse Show Society’s exhibitions. The responsibility for correctness of all entries will rest with the owner or his agent and not with the Secretary of the Society for accepting such entry.
  3. Any exhibitor, or other person, deceiving the Council by entering animals which have been administered any medicament or drug thereby hiding their true mental or physical condition, will forfeit their entrance fees and any prizes won and will not be allowed to exhibit in the future. The Society reserves the right to test any horse or livestock exhibits for the presence of hormones or illegal substances, which may affect the behaviour, or performance of the animal in the ring. Refusal to submit a sample will be dealt with by the Society at their discretion.
  4. The Society vet will have the right to treat an animal if urgent attention is required and the owner cannot be found.
  5. Unless otherwise stated, exhibitors may enter an unlimited number of animals in each class, subject to the special conditions of the respective classes. However, cattle wishing to be considered for the Cattle Champion of Champions Award can only be awarded qualifying points in one ‘section’ of cattle (ie Open Dairy OR Native/Rare Breed, not through both)
  6. Every exhibitor of livestock who shall send for exhibition any animal which, to his knowledge is not safe to handle, or is suffering from, or has been in contact with any animal suffering from any contagious or infectious disease, shall forfeit and pay to the Secretary the sum of £1000 as and for liquidated damages for each and every animal sent, and in the event of the Society’s Veterinary Inspector certifying that any animal sent for exhibition is, in his opinion, a source of danger, such animal shall be removed with due speed by the exhibitor or his servant from the Showground, or be otherwise dealt with as the Veterinary Inspector may direct with a view to averting danger or the spread of contagion.
  7. ALL prize-winning cattle and sheep must take part in the Grand Parade, held at 3pm in the Presidents (main) Ring or risk forfeiture of prizes. The committee would appreciate it if exhibitors would also parade non prize winners. Stewards reserve the right to remove any animal deemed unsafe from the Grand Parade. Cattle must not be loaded for removal until 4pm or prizes will be forfeited. Cattle will parade in order of breeds and classes as shown in the schedule.

No cattle exhibits are to be removed before 4.00pm. The Secretary has no authority to give any written or verbal permission for an exhibit to be removed. The Council reserves the right to reject any exhibit or exhibits not complying with this regulation.

  1. In cases where the prizes are offered or awarded conditionally, and in the classes for novices, they will be withheld until the exhibitor shall have proved to the satisfaction of the Council that the conditions have been complied with, and it is incumbent that the exhibitors prove the correctness of their certificates if required to do so. Should any exhibitor fail to do so to the satisfaction of the Council, the entry in question will be disqualified and awards made to it will be cancelled.
  2. In cases of any prize animals being disqualified, the winner of the next succeeding prize in that class shall take the prize that has been awarded to such disqualified animal. The lowest prize in the class shall go to the reserve number provided a reserve ticket has been awarded.
  3. Any exhibitor or his servant who shall refuse to obey an order from the stewards or who shall be guilty of improper behaviour shall not be allowed to compete, and the Council shall have the power to order the offender to leave the Show and to refuse that person’s entry for future Shows. The Council reserve the right to reject or cancel the entry or entries made by any person, if they deem it fit to do so.
  4. Numbers will be supplied by the Secretary, and must be properly attached to each exhibit by the exhibitor before being admitted to the Show ring. No exhibit will be allowed to wear rosettes or ribbons other than those issued by the Society.
  5. All stock and servants in charge of same will be subject to the Orders, Rules and Regulations of the Society. Servants only will be allowed to enter the Showground with stock.
  6. No animal may be permitted to be removed from its place without the permission of the Stewards of the department.
  7. No person shall be allowed to fix any placard on the Showground without the written permission of the Secretary, and no exhibitor shall be allowed to distribute handbills on the Showground.
  8. A free admission badge will be sent to each exhibitor, and badges for use of bona fide servants in charge of stock. In case of the transfer or the improper use of a badge, it will immediately be cancelled and the full price of admission charged.
  9. No person but the ring stewards and any authorised official shall be in any of the rings, or shall have any communication with the judges during the time judging is taking place. Any exhibitor or their agents acting in opposition to this rule shall forfeit such premiums as may be awarded to their exhibit. No exhibits to enter the rings with any distinguishing mark save as allowed by the Regulations.
  10. In cattle classes, second and third prizes will always be awarded unless the judge considers the entries of insufficient merit. Should there be any recommendations not recorded in the schedule such recommendations will be decided upon at Council subsequent to the Show, but the recommendation shall not in any way bind the Council to award the prize.
  11. No prize shall be awarded when, in the opinion of the judges, there is not sufficient merit, and neither shall any premium be given to the exhibitor who shall not have complied with the Regulations of the Society.
  12. Every animal must be paraded (including in the Grand Parade), or ridden or driven as and when required by the Council; any exhibitor failing to comply with this Regulation shall pay a forfeit of £10 or their prize money.
  13. All animals must be brought properly secure to the satisfaction of the stewards of the department, or they will not be admitted to the ground. The animals will be paraded in the ring at the discretion of the steward and exhibitors are requested to see that sufficient men are in attendance for this purpose at the hours appointed by the stewards.
  15. Every animal will be considered and treated as being in the sole custody of the exhibitor during the whole period of the Show, and until removed every exhibitor must have at least one servant in charge of the animals exhibited by him, and the Romsey Agricultural and Horse Show Society will not be responsible in respect of any loss, damage or injury arising from accident or any other cause whatsoever. The servant in charge must have the admission or delivery order in his possession.
  16. Any exhibitor lodging any objection must deposit £30, which will be forfeited if the objection is disallowed; all objections must be delivered in writing at the Secretary’s office on the Showground within 30 minutes of the incident, which has caused the objection to be raised. The Council whose decision shall be final will decide upon the objection.
  17. All disputes respecting the Rules and Regulations of the Society together with all questions, the consideration of which is not otherwise provided for, shall be referred to the Council, whose decision shall be final.
  18. All exhibits must be ready 10 minutes prior to the start of the class and must be present in the ring to be judged.
  19. ALL PRIZE MONEY (unless otherwise stated) MUST BE COLLECTED, WITH THE PRIZE CARD AS IDENTIFICATION, FROM THE I.C.E. STAND. NO PRIZE MONEY WILL BE SENT OUT AFTER THE SHOW. Cattle exhibitors not entering the Grand Parade at 3pm, or loading their animals before 4.00pm, risk forfeiting their prize money.
  20. All cups and trophies must be returned to the Secretary clean and undamaged, by hand or registered post, by the 1st August. Exhibitors who fail to do this may have their entries refused.
  21. Entries may be substituted provided the Secretary is notified in writing, such notification to reach her three clear days before the Show, except in classes held under B.S.J.A. Rules where those apply.
  22. Entrance fees for livestock exhibits, which have to be withdrawn before the Annual Show due to illness or accident will be refunded, provided a Veterinary Officer’s Certificate is produced, within one month of the show.
  23. Every exhibit must be the bona fide property or leasee of the exhibitor at the time of entry except in the case of the Heavy Horse Turnout where the owner of the vehicle shall be considered as the exhibitor. If the animal is sold after the date of entry the change of ownership must be noted to the Show Secretary. Stallions leased for the season will be considered the property of the lessor.
  24. The term exhibitor will include persons taking part in any competition or display arranged by the Society, and the owner of any animal, plant, machinery, or other thing involved in such competition or displayer otherwise exhibited in the Showground. Save for death or personal injury caused by negligence of the Society, its servants or agents, the Society will not be responsible for death, injury, disease, damage or loss caused to an exhibit or to their servant or agent or to any animal, article, plant, machinery, or thing of whatever nature brought to the Showground by said exhibitor from whatever cause such as death, injury, disease damage or loss arises.
  25. The Society shall not be responsible to any person whosoever whilst upon the Society Showground for any form of economic loss whether direct or indirect how so ever caused.
  26. The Society requires all Entrants and Exhibitors to insure themselves and their exhibits against all liabilities both to the Society and to all other persons using the Society Showground unless the Secretary has given written dispensation. The right is reserved to require an appropriate certificate of insurance to be produced for inspection by the Society at the Show Office or upon the Showground.
  27. All entrants shall indemnify and hold harmless the Society from and against all actions, suits, expenses and claims made against the Society on account of or in respect of the negligence or breach of contract of the entrant.
  28. The Society reserves the right to print exhibitor details in the Show Catalogue and the results. Completion of the entry form indicates that the exhibitor has agreed to these arrangements.
  29. The use of mobile phones is NOT permitted if a competitor, exhibitor and/or their associates are responsible for an animal (ie holding, leading, or riding) in the cattle or horse walks, exercise area, warm up areas, and collecting rings. The use of mobile phones in the judging rings is forbidden. Mobile phones must NOT be used when handling animals in the Grand Parades. Any person found using a mobile phone when handling an animal or supervising a young person handling an animal will be excluded from the ring or parade.
  30. POSTPONEMENT/CANCELLATION OR ABANDONMENT. Exhibitors shall not have any claim against the Society or any member of the Society in respect of any loss or damage whatsoever consequent upon the show or any part of it failing to be held or having to be abandoned (for whatever reason eg extreme weather, security alerts, etc). No entry monies will be repaid and the Show Society will have no liability for expenses, consequential loss or damage suffered by exhibitors or their representatives as a result of this action.
  31. Any artificial contrivance or device of any description found on or proved to have been used on an animal at any time whilst that animal is in the Showground, either for preventing the flow of milk or for any other improper purpose, will disqualify that animal from being awarded a prize, and any prize awarded prior to discovery will be forfeited. The Instigator or The Owner of the said animal may be prohibited from again entering Stock for any of the Society’s Shows, for such period as the Committee may see fit. For the purpose of this Regulation, the term ‘improper practice’ shall be held to include setting of teats, and generally any other practice including tampering or of their own or any other animal by the exhibitor or any other person which results in the animals being shown other than in a natural state, and the Society reserves the right to have all animals inspected by the Society’s Veterinary Officers, either prior to, during, or after judging.


The Society will not tolerate the administration to show exhibits (entered either for competition or sale/demonstration) of tranquillisers or other drugs which may in any way affect the performance of the animal in question to have the effect of making it behave in the show ring in a manner which is not natural. The Society reserves the right to take any necessary samples. Any Person or Exhibitor (or his representative) who is found to have administered or permitted the administration of any such tranquilliser or drugs to any Show exhibit will be reported to the Organising Committee, and dealt with at their discretion. In addition the matter will be referred to the appropriate Breed Society or Organisation.


Any Exhibitor wishing to lodge an objection, having reference to Livestock exhibited at this Show, must make the same in accordance with the objection requirements of the Society. If, on investigation, the objection is not sustained to the satisfaction of the Committee, the sum thus deposited shall, at the discretion of the Committee, be forfeited to the funds of the Society. All objections must be lodged on the same day as the alleged incident occurred in accordance with the objection regulations, and no objection will be SUBSEQUENTLY received, unless a reason, satisfactory to the Committee be assigned for the delay.


ALL cattle must be from herds on which no movement restrictions have been served by DEFRA. No animal accepted for entry may be exhibited if, after entry, such movement controls are imposed.

The exemption covering cattle movements to agricultural shows have been revised and new regulations came into force on 1st July 2012 regarding the TB testing of cattle. Please refer to and for further information.   These rules will apply to all cattle, not just ‘High risk’ herds as the housing for cattle at the Show will be within an enclosed marquee; all cattle moving from premises in parishes with a 1 year TB testing interval must have undergone a TB test with a negative result within 60 days of the Show.   Herds where the TB tests are scheduled at an interval 4 years will not require pre-movement testing.

ALL alpacas must be pre-movement tested for Bovine TB and from flocks on which no movement restrictions have been served by DEFRA. No animal accepted for entry may be exhibited if, after entry, such movement controls are imposed.

ALL exhibitors (cattle & alpaca) will be required to provide written confirmation of these test results with their entry, and also have them available for inspection on Showday.

In the event of these regulations changing, exhibitors should be aware and must comply with the current legislation, rules and conditions in force at the time of the Show.



Guidance Notes



Entry closing dates

Horse and Donkey:      Sunday 14th August 2016

Show Jumping:    Thursday 1st September 2016


Light Horse Entry fees and prizes:

Non Members £15, RAHSS Members £12




All paid up MEMBERS of the Society are entitled to reduced entry fees.

Any further information, additional prize lists or entry forms from:

The Secretary, 4 The Old Carthouses, Broadlands, Romsey, Hants. SO51 9LQ Tel: (01794) 517521


PLEASE NOTE: We are offering an ‘on-line’ entries facility this year through our website ( Please visit the Schedule page of the website for the appropriate information and forms. Payment will be taken through PayPal, and the entries uploaded to our database.


Late entries will be accepted at double the class fee up to 5th September ONLY

No Late entries for Welsh In Hand C & D Classes 21 – 28


Prize money for Light Horse Section is as follows:

In Hand: £20, £15, £10, £5     Ridden: £25, £20, £15, £10

Not all championships award prize money


Show Jumping, Heavy Horse, Driving and Donkeys Entry Fees and prizes – please see individual classes for entry fees and prizes.


All Cheques made payable to: ‘The Romsey Show’, and sent to 4 The Old Carthouses, Broadlands, Romsey Hants, SO51 9LQ (01794 517521)

No entry will be accepted unless signed by the Exhibitor or authorised agent and correct amount of entry fee included.


A local rosette is awarded to the best exhibit in each horse class, which is the property of any exhibitor living within a 15 mile radius of the Town Hall, Romsey. Those eligible must wear a WHITE arm band.



Rosettes and Championship Rosettes

The society will award 1st – 6th place rosettes and will be awarded at the judges’ discretion. Championship and Reserve rosettes and cards will be awarded in each championship.


Cups and Trophies

Winners of the Society’s cups and trophies must be collect them from the Chief Awards Steward at the Main Show Secretaries area, before leaving the showground, as they cannot be sent after the show. An engraver will be available at the showground where cups and trophies can be engraved at a small charge. All cups and trophies must be returned to the Secretary, clean and undamaged by the 1st August the following year. Please do not take cups and trophies unless you can guarantee to return them safely by hand or registered post by the above date.


Height Measurement

In all classes where horses or ponies are subject to height limits the judge may order the exhibit to be measured, unless the exhibitor can produce an appropriate official measurement certificate.


To allow classes to run to time numbers will be limited to 25 animals per class.


A list of overnight B&B and stabling is available. Please ring the show secretary 01794 517521



Admission tickets will be provided on the basis of total entry fees paid. Additional tickets may be purchased at the advanced rate with your entry. Tickets will be posted 2 weeks before the show.


1 horse entered            – 2 passes

2 horses entered           – 3 passes

3 horses entered           – 4 passes

Thereafter 1 pass per horse up to a maximum of 6 passes


HORSE BOX passes will only be issued to vehicles carrying horses or ponies.

Due to limited parking and health and safety, cars will be requested to park in the FREE CAR PARK!


Sat Nav Post code for showground SO51 9LQ


A list of overnight B & B and stabling is available. Please ring the show secretary – 01794 517521



The Morning Rings have varying start times

The Council Reserve the right to alter the time of any class.

Where a time is given against a class the judging will not start before that time, where no time is given classes will follow on.

Please see Rules for Affiliated classes under General conditions; Horse section                        


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